Employment

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• Advancement Support Coordinator

   

  Department:   Advancement

  Reports to:    Chief of Advancement and External Relations

  Annual Salary Range:  $55,000 - $65,000  

  
  General Expectations: Xaverian is seeking an organized, detail-oriented Advancement Support Coordinator to provide administrative and operational assistance to the Advancement Office. The position also supports executive workflow and coordination for the Chief of Advancement and External Relations, including calendar management, meeting preparation, travel arrangements, and advancement-related scheduling involving the Head of School. This is a full-time, year-round position.

   

  The successful candidate will be a dependable and thoughtful professional who manages multiple priorities with accuracy, discretion, and consistent follow-through. This individual will work closely with advancement colleagues and school leadership to maintain accurate constituent records, coordinate department activities, and support donor engagement, communications, events, and campaign initiatives.
  
  

  ESSENTIAL JOB RESPONSIBILITIES:

  • Assist with management of the Chief of Advancement’s calendar, prioritizing donor meetings, campaign travel, strategic initiatives, and institutional commitments.
  • Coordinate advancement-related scheduling for the Head of School, including board engagement and major donor meetings.
  • Align calendars and logistics between the Head of School and Chief of Advancement.
  • Enter and maintain timely and accurate meeting notes, contact reports, and follow-up actions in Blackbaud Raiser’s Edge on behalf of the Head of School and Chief of Advancement.
  • Support scheduling, preparation, and follow-up for campaign-related meetings and initiatives.
  • Coordinate donor and campaign travel logistics.
  • Assist with preparation and documentation for Advancement Committee meetings.
  • Coordinate the Advancement Office calendar and department meeting logistics.
  • Maintain accurate constituent information in Raiser’s Edge, including notes, news items, and biographical information.
  • Coordinate constituent notices, acknowledgments, advancement mailings, and event registrations.
  • Submit content to the school’s communications team and proofread advancement correspondence and materials.
  • Provide administrative and logistical support for special projects.
  • Maintain office supplies and assist with event setup, hospitality, and volunteer coordination.
  • Participate in occasional evening and weekend activities.
  • Contribute to a collaborative, relationship-centered, and mission-driven advancement culture.

  QUALIFICATIONS AND SKILLS REQUIRED:

  • Bachelor’s degree preferred.
  • Relevant experience in administrative support, executive coordination, advancement, nonprofit development, education, or a related environment preferred.
  • Exceptional organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
  • Strong attention to detail and a commitment to accurate and timely follow-through.
  • Excellent written and verbal communication skills.
  • Good judgment and demonstrated commitment to discretion and confidentiality.
  • Ability to work independently while contributing positively to a collaborative team.
  • Professional and thoughtful interpersonal skills when interacting with donors, trustees, volunteers, colleagues, and school leadership.
  • Familiarity with Blackbaud Raiser’s Edge or a similar constituent relationship management system preferred.
  • Proficiency with Google Workspace and Microsoft Office.
  • Flexibility and willingness to assist with changing priorities and seasonal projects.
  • Appreciation for Xaverian’s Catholic identity and mission as a Xaverian Brothers Sponsored School.
  • Availability for occasional evening and weekend events.

  HOW TO APPLY:

  Resume, cover letter, and three references should be submitted electronically to Jane McCarthy at (jmccarthy@xbhs.com). Please indicate ADVANCEMENT SUPPORT COORDINATOR in the subject line. Excellent benefits. Applications will be accepted until the position is filled.